FINANCE & SETTLEMENT SOLUTION

The Finance Layer Built for Service Networks

Q: How are subcontractor payments calculated and distributed?

Each group scheme carries its own royalty and commission splits, so every job’s payments are calculated the moment it closes. When the client pays the invoice, the funds are allocated to the relevant service centres and distribution advice is sent from the platform.

Q: Can the platform maintain separation between multiple brand contracts?

Yes. Every brand contract is its own group scheme, with its own rules, billing cycle, invoices and royalty splits, so jobs, charges and payments never mix between contracts.

Q: What royalty and commission models does the platform support?

Percentage splits, fixed fees, admin charges, auto-charges and authorisation limits can all be set per group scheme, with thresholds per product, brand or distance.

Q: Why choose Central Workflow over Xero and spreadsheets?

Central Workflow keeps the finance rules on the work order itself, so invoices and royalty splits are generated from the jobs, not re-keyed into spreadsheets. Every transaction still posts directly to Xero, so your accounts stay where they are.

Cut out the financial admin from every closed work order. Automatically attach rules upon creation so by the end of the billing cycle, your client invoices and commission splits are generated with a single click.

Get a Demo

Explore The Platform

1Ready for invoicing

Work order 01Closed

Work order 02Closed

Work order 03Closed

Ready for invoicing

2Bulk invoicing

Create invoices in bulkSend to client

3Client payment

Client pays

4Ready for distribution

Mark invoices readyReady for distribution

5Distribute invoices

Service Centre A

Service Centre B

Service Centre C

From work order to invoice One connected invoicing workflow

1 Ready for invoicing3 closed work orders
2 Create invoices in bulkSend to client
3 Client paysPayment received
4 Ready for distributionMark invoices ready
5 Distribute invoicesService Centre A · B · C

Central Workflow invoice list screenshot

1234

WHAT YOU SEE

Every Calculation & Breakdown: Automated

Closed jobs queued and ready to invoice
Invoices sent and awaiting payment
Payments received and ready to distribute
Royalties pre-calculated and ready for distribution to your service centres

HOW THE FINANCE MODULE WORKS

The Finance Hub Connecting Operations and Accounting

Client rules

Billing queue

Consolidated invoicing

Royalty distribution

Client rules

PRE-SET RULES FOR EACH CLIENT

Set Once, Apply to Every Work Order

When you onboard a new client, you build their group scheme, where you can set royalty splits, auto-charges, authorisation limits, admin fees, and more.

Flexible charge thresholds per product, brand, or distance
Per-role visibility control
New work orders automatically follow the correct finance rules

Group schemeNorthline (Warranty Fault)4 rules active

Head Office Commissions5%

Administration Charges$10

Auto Authorisation$150

Auto Charges$100

Applied to every new work order

Billing queue

QUEUE JOBS FOR BILLING

From Job Closure to the Billing Queue

Royalties, admin fees, and other charges are automatically calculated every time – ready for invoicing when the billing cycle closes.

View closed and invoice-ready jobs
One queue per group scheme
Configurable billing cycles per client
Required data enforced before a job can close

Billing queueCompanyCycle closing

WO 392344Closed · charges calculatedReady

WO 392343Closed · charges calculatedReady

WO 392342Closed · charges calculatedReady

WO 392341Closed · charges calculatedReady

Consolidated invoicing

CONSOLIDATED INVOICING

Close Hundreds of Jobs. Send One Invoice.

All work orders for a billing cycle consolidate into a single invoice for the client, with the level of detail they require.

Include multiple breakdowns on the invoice, including admin charges
Individual work orders, external payments, and more
Custom line items for warehouse charges or brand-specific requirements
Download, print, or send via email directly from the system

InvoicesCompany2,310 work orders

InvoiceCreatedReference# WOsAmount

1639901/09/202626/27 Aug 26 · Part 3111$3,778.50

1639801/09/202626/27 Aug 26 · Part 2500$17,226.00

1639701/09/202626/27 Aug 26 · Part 1500$17,275.50

1632031/07/202626/27 Jul 26 · Part 3200$6,853.00

1631931/07/202626/27 Jul 26 · Part 2499$17,017.00

1631831/07/202626/27 Jul 26 · Part 1500$17,116.00

Hundreds of work orders, one invoice

Royalty distribution

DISTRIBUTE ROYALTIES

Distribute Royalties in One-Click

When payment is received against an invoice, the funds are instantly allocated for distribution to the relevant service centres, with the splits already calculated.

Automatic calculations made instantly
Send distribution advice to every location manager from the platform
Full audit trail

Invoice 16399Company · $3,778.50Paid

40%

Service centre ASplit $1,511.40

Advice sent

35%

Service centre BSplit $1,322.47

Advice sent

25%

Service centre CSplit $944.63

Advice sent

Full audit trail on every distribution

Your Month End: Made Simple

Compiling invoices and calculating royalties shouldn’t happen at month-end. Central Workflow handles everything from job creation through royalty distribution, with every transaction posted directly to Xero.

Explore The Platform

Native

Xero Integration

One-Click

Consolidated Invoicing

Live

Finance Dashboard